Guide · Attendees
How to find who is attending a conference
To find who is attending a conference, read the public sources that tie people to that edition: the speaker pages and agenda, attendee pages where the organizer publishes them, posts by exhibitor and sponsor staff, and people’s own posts saying they will be there. Someone who only reacts to or comments on a post about the event has shown interest, not attendance, so keep them on a separate list. The registration list stays with the organizer, so what you build is the people who are publicly visible, not everyone with a badge.
Chris Winters, founder — updated
Which public sources name who is attending a conference?
Each source ties a person to one edition of the event in a different way, and they are not equally strong. Roughly from strongest to weakest:
- Speaker pages and the agenda
The organizer names the person as presenting at this edition: the strongest public evidence that someone will be there.
Where to look: The speakers page, the agenda or session catalog, and the program PDF.
- Attendee pages
The organizer names the person as a registered attendee or delegate. Strong where it exists, but not every organizer publishes one.
Where to look: An attendee, delegate or who’s-attending page on the event’s own site.
- Their own posts
The person says in a public post that they will be at this edition. Strong, as long as the post is about this edition and not last year’s.
Where to look: Posts that name the event or use its hashtag.
- Exhibitor and sponsor staff
The person posts about the event for a company that is exhibiting or sponsoring it: good evidence that they are working the event.
Where to look: The company’s own posts and its employees’ posts about the event.
- Exhibitor and sponsor directories
The company has committed to this edition. The directory names companies, not the people who will staff the booth, so it tells you where to look rather than who is going.
Where to look: The exhibitor list, the floor plan and the sponsors page, sometimes on an exhibitor platform the organizer links to.
Two checks apply to every source. The edition: a speakers page left over from last year, or a post about last year’s event, says nothing about this one, so match the year and the dates before you count anyone. The person: a speaker who also posts that they are going is one person with two kinds of evidence, so count them once and keep both.
Prompt Prospect’s methodology sets out how it applies both checks to every conference it researches.
What the sources add up to at real conferences
These are the conferences in Prompt Prospect’s conference directory with the most people directly tied to them by speaker pages, attendee pages, exhibitor posts or their own posts. Each count is the one on the conference’s own page, as of the date it was last checked.
Advertising Week New York 2026
Oct 5–8, 2026 · New York City, NY
Prompt Prospect has found 2,216 people directly tied to Advertising Week New York 2026 as of 9 October 2026, including 1,367 speakers and 1 person listed on event pages.
Oracle AI World 2026
Oct 25–28, 2026 · Las Vegas, NV
Prompt Prospect has found 2,014 people directly tied to Oracle AI World 2026 as of 9 October 2026, including 1,619 speakers.
Web Summit Lisbon 2026
Nov 9–12, 2026 · Lisbon, Portugal
Prompt Prospect has found 1,821 people directly tied to Web Summit Lisbon 2026 as of 9 October 2026, including 960 speakers and 600 people on attendee pages.
Web Summit 2026
Nov 9–12, 2026 · Lisbon, Portugal
Prompt Prospect has found 1,305 people directly tied to Web Summit 2026 as of 9 October 2026, including 748 speakers and 524 people on attendee pages.
Across the directory
As of 9 October 2026, Prompt Prospect has found listed speakers for 172 of the 199 conferences in its directory and people named on a published attendee page for 32.
- Listed as a speaker
- 172 of 199
- Named on a published attendee page
- 32 of 199
How do you turn the sources into a meeting list?
- 1
Pin down the edition
Write down the dates, the city and the official site for this year’s edition. Every source you use has to be about that edition, not last year’s.
- 2
Collect the people the sources name
Take the speakers, the people on attendee pages and the exhibitor and sponsor staff the organizer’s pages name. Keep the page that ties each person to the event.
- 3
Add the companies behind the booths
Match the exhibitor and sponsor directory against your target accounts. For each match, look for the people from that company who are speaking, posting or going.
- 4
Filter against your ideal customer
Drop everyone whose role, company or industry is outside your ideal customer profile. A short list of the right people is worth more than a long list of everyone who is going.
- 5
Reach out with the reason
Open with the evidence: the session they are speaking in, the booth they are staffing or the post they wrote. Ask for a specific time at the event, and ask before their calendar fills.
Where Prompt Prospect fits
Prompt Prospect is event-prospecting software: it reads a business event’s public pages, PDFs and verified social posts and returns the people and companies worth meeting there, judged against your ideal customer profile with the evidence attached.
Every conference it has researched has a public page in the conference directory with its counts, never names, and the methodology defines every number on those pages.
Questions
Can you get the attendee list for a conference?
Only when the organizer publishes one: the registration list belongs to the organizer, and only some organizers publish attendee or delegate pages.
What you can build from public sources is the list of people tied to the edition by speaker pages, attendee pages and the organizer’s own announcements. Prompt Prospect does not buy, license or resell attendee or registration data.
How early before a conference should you start?
As soon as the organizer publishes a speaker list or an exhibitor directory, usually months out. Attendee pages, where they exist, tend to appear last.
Re-check the sources every week in the last three months and every day in the last week: speaker and exhibitor lists keep growing right up to the first day.
Where can you see these counts for a specific conference?
Every conference in Prompt Prospect’s directory has a public page with its counts by kind of evidence and the date it was last checked.
The pages publish counts only, never names; a free account shows the people who match your ideal customer.
Find the people worth meeting at your next conference
Prompt Prospect reads the sources in this guide for the conference you name and judges everyone it finds against your ideal customer. Free to start, and nothing is sent for you.